| 1010664628 | What actions, if any, did your court take during the reporting period to ensure that all court records of relevant court decisions and actions are accurate and preserved properly? | Actions taken in FY 2015-2016 to ensure that all court records of relevant court decisions and actions are accurate and preserved properly. |
(Hover on the chart for more information and click on the chart to see which courts chose that response.)
Actions taken in FY 2015-2016 to ensure that all court records of relevant court decisions and actions are accurate and preserved properly.
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Additional actions taken by the courts to address this objective
BATON ROUGE CITY COURT | The court maintained a record retention schedule approved by the Secretary of State and continued to have a records division manager. The manager is responsible for maintaining the retention and destruction of court records according to this schedule. Also, periodic review of manual case files was done to ensure proper retention and accurate record information and preservation. |
CROWLEY CITY COURT | During the recent floods, there were some leaks in the Municipal Building, the building which houses Crowley City Court. The judge immediately reported the problems to City Hall, got personnel to drape plastic over the exposed filing cabinets, and moved many records boxes out of harm's way. The roof has since been "patched" and there are plans to install a new, pitched roof. All court records were saved and not damaged by the rains. |
DENHAM SPRINGS CITY COURT | The court continued to have six employees certified on the digital recorder as Certified Digital Reporters. |
HAMMOND CITY COURT | The court continued to maintain and follow its records retention plan, in accordance with the approval of the Secretary of State. |
JEFFERSON PARISH 1ST PARISH COURT | The court developed a bar-coding system to handle tracking of the service of policy agency subpoena's. First Parish Court used steno digital recording, and additional back-up via either cd/recorder to ensure there were no issues with all dialogue to be placed in the record. The clerk's office implemented a case-by-case check of a defendant's record upon receipt of newly-billed charges. Each defendant's case was checked for disposition of open records in an effort to enforce compliance upon a defendant's appearance at court.
As part of Parish Court's paperless system, signature pads continued to be used to capture the defendant's signature for acceptance of court documents. In addition, they were used to capture district attorney/defendant plea agreement information and sentencing information. As the keeper of the records, the Jefferson Parish Clerk's Office continued to follow a comprehensive records retention plan that incorporates imaging documents that are filed in connection with civil, misdemeanor and traffic cases. |
JEFFERSON PARISH 2ND PARISH COURT | Second Parish Court began an update of its digital court reporting equipment and software. |
LAFAYETTE CITY COURT | The court maintained a full-time employee to scan documents. The court scanned all traffic tickets and plans to expand scanning capacity as needed. |
NEW ORLEANS MUNICIPAL COURT | Municipal Court implemented and maintained a scanning policy. The court also continued to have a record retention policy on file with the Secretary of State. All cases handled at Municipal Court were scanned into the ONBASE system which allows the court/clerk's office to produce a duplicate original should one be needed. |
RUSTON CITY COURT | The court constructed a climate-controlled storage building to house court records. |
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| Response | Response_Court |
| Additional actions taken by the courts to address this objective | 9 courts (BATON ROUGE CITY COURT, CROWLEY CITY COURT, DENHAM SPRINGS CITY COURT, HAMMOND CITY COURT, JEFFERSON PARISH 1ST PARISH COURT, JEFFERSON PARISH 2ND PARISH COURT, LAFAYETTE CITY COURT, NEW ORLEANS MUNICIPAL COURT, RUSTON CITY COURT) |
| Continued to address this objective through the actions indicated below, or implemented the following new actions to address this objective as indicated below | 50 courts (ABBEVILLE CITY COURT, ALEXANDRIA CITY COURT, ASCENSION PARISH COURT, BAKER CITY COURT, BASTROP CITY COURT, BATON ROUGE CITY COURT, BOGALUSA CITY COURT, BOSSIER CITY COURT, BREAUX BRIDGE CITY COURT, BUNKIE CITY COURT, CROWLEY CITY COURT, DENHAM SPRINGS CITY COURT, FRANKLIN CITY COURT, HAMMOND CITY COURT, HOUMA CITY COURT, JEANERETTE CITY COURT, JEFFERSON PARISH 1ST PARISH COURT, JEFFERSON PARISH 2ND PARISH COURT, JENNINGS CITY COURT, KAPLAN CITY COURT, LAFAYETTE CITY COURT, LAKE CHARLES CITY COURT, LEESVILLE CITY COURT, MARKSVILLE CITY COURT, MINDEN CITY COURT, MONROE CITY COURT, MORGAN CITY COURT, NATCHITOCHES CITY COURT, NEW IBERIA CITY COURT, NEW ORLEANS 1ST CITY COURT, NEW ORLEANS 2ND CITY COURT, NEW ORLEANS MUNICIPAL COURT, NEW ORLEANS TRAFFIC COURT, OAKDALE CITY COURT, OPELOUSAS CITY COURT, PLAQUEMINE CITY COURT, PORT ALLEN CITY COURT, RAYNE CITY COURT, RUSTON CITY COURT, SHREVEPORT CITY COURT, SLIDELL CITY COURT, SPRINGHILL CITY COURT, SULPHUR CITY COURT, THIBODAUX CITY COURT, VIDALIA CITY COURT, VILLE PLATTE CITY COURT, WEST MONROE CITY COURT, WINNFIELD CITY COURT, WINNSBORO CITY COURT, ZACHARY CITY COURT) |
| Developed or implemented a records retention plan | 32 courts (ALEXANDRIA CITY COURT, BAKER CITY COURT, BASTROP CITY COURT, BATON ROUGE CITY COURT, BOGALUSA CITY COURT, CROWLEY CITY COURT, DENHAM SPRINGS CITY COURT, HOUMA CITY COURT, JEANERETTE CITY COURT, JEFFERSON PARISH 1ST PARISH COURT, JEFFERSON PARISH 2ND PARISH COURT, JENNINGS CITY COURT, LAFAYETTE CITY COURT, LAKE CHARLES CITY COURT, LEESVILLE CITY COURT, MONROE CITY COURT, MORGAN CITY COURT, NEW ORLEANS 1ST CITY COURT, NEW ORLEANS MUNICIPAL COURT, OPELOUSAS CITY COURT, PORT ALLEN CITY COURT, RAYNE CITY COURT, RUSTON CITY COURT, SHREVEPORT CITY COURT, SLIDELL CITY COURT, SPRINGHILL CITY COURT, SULPHUR CITY COURT, THIBODAUX CITY COURT, VILLE PLATTE CITY COURT, WEST MONROE CITY COURT, WINNFIELD CITY COURT, ZACHARY CITY COURT) |
| Developed or maintained a system of barcoding to track the location of manual files and documents | 7 courts (BOSSIER CITY COURT, CROWLEY CITY COURT, FRANKLIN CITY COURT, JEFFERSON PARISH 1ST PARISH COURT, OPELOUSAS CITY COURT, PORT ALLEN CITY COURT, SHREVEPORT CITY COURT) |
| Developed or maintained policies or rules relating to the issue | 25 courts (BAKER CITY COURT, BATON ROUGE CITY COURT, BOGALUSA CITY COURT, BOSSIER CITY COURT, CROWLEY CITY COURT, HOUMA CITY COURT, JEANERETTE CITY COURT, JEFFERSON PARISH 1ST PARISH COURT, JEFFERSON PARISH 2ND PARISH COURT, JENNINGS CITY COURT, KAPLAN CITY COURT, LAFAYETTE CITY COURT, LAKE CHARLES CITY COURT, MINDEN CITY COURT, MONROE CITY COURT, NATCHITOCHES CITY COURT, NEW IBERIA CITY COURT, NEW ORLEANS 1ST CITY COURT, NEW ORLEANS MUNICIPAL COURT, OPELOUSAS CITY COURT, SHREVEPORT CITY COURT, SLIDELL CITY COURT, SULPHUR CITY COURT, VILLE PLATTE CITY COURT, WINNFIELD CITY COURT) |
| Did not address this objective | 2 courts (EUNICE CITY COURT, PINEVILLE CITY COURT) |
| Met with the clerk on a continual basis to improve procedures and address problems | 41 courts (ABBEVILLE CITY COURT, ALEXANDRIA CITY COURT, ASCENSION PARISH COURT, BAKER CITY COURT, BASTROP CITY COURT, BATON ROUGE CITY COURT, BUNKIE CITY COURT, CROWLEY CITY COURT, DENHAM SPRINGS CITY COURT, FRANKLIN CITY COURT, HAMMOND CITY COURT, HOUMA CITY COURT, JEANERETTE CITY COURT, JEFFERSON PARISH 1ST PARISH COURT, JEFFERSON PARISH 2ND PARISH COURT, JENNINGS CITY COURT, LAFAYETTE CITY COURT, LAKE CHARLES CITY COURT, MARKSVILLE CITY COURT, MINDEN CITY COURT, MONROE CITY COURT, MORGAN CITY COURT, NEW IBERIA CITY COURT, NEW ORLEANS 1ST CITY COURT, NEW ORLEANS 2ND CITY COURT, NEW ORLEANS MUNICIPAL COURT, NEW ORLEANS TRAFFIC COURT, OAKDALE CITY COURT, OPELOUSAS CITY COURT, PLAQUEMINE CITY COURT, PORT ALLEN CITY COURT, RAYNE CITY COURT, RUSTON CITY COURT, SLIDELL CITY COURT, SULPHUR CITY COURT, VIDALIA CITY COURT, VILLE PLATTE CITY COURT, WEST MONROE CITY COURT, WINNFIELD CITY COURT, WINNSBORO CITY COURT, ZACHARY CITY COURT) |
| Performed periodic audits of files | 10 courts (BATON ROUGE CITY COURT, CROWLEY CITY COURT, HAMMOND CITY COURT, JEANERETTE CITY COURT, JENNINGS CITY COURT, LAFAYETTE CITY COURT, LAKE CHARLES CITY COURT, MONROE CITY COURT, RAYNE CITY COURT, SLIDELL CITY COURT) |
| Standardized and automated minute entries | 28 courts (BATON ROUGE CITY COURT, BOSSIER CITY COURT, CROWLEY CITY COURT, HAMMOND CITY COURT, HOUMA CITY COURT, JEANERETTE CITY COURT, JEFFERSON PARISH 1ST PARISH COURT, JEFFERSON PARISH 2ND PARISH COURT, JENNINGS CITY COURT, LAFAYETTE CITY COURT, LAKE CHARLES CITY COURT, LEESVILLE CITY COURT, MONROE CITY COURT, MORGAN CITY COURT, NATCHITOCHES CITY COURT, NEW ORLEANS 1ST CITY COURT, NEW ORLEANS MUNICIPAL COURT, NEW ORLEANS TRAFFIC COURT, OAKDALE CITY COURT, OPELOUSAS CITY COURT, PLAQUEMINE CITY COURT, PORT ALLEN CITY COURT, RAYNE CITY COURT, SHREVEPORT CITY COURT, SLIDELL CITY COURT, SULPHUR CITY COURT, WINNSBORO CITY COURT, ZACHARY CITY COURT) |
| Used real-time court reporting | 13 courts (BASTROP CITY COURT, BREAUX BRIDGE CITY COURT, BUNKIE CITY COURT, LAKE CHARLES CITY COURT, NEW IBERIA CITY COURT, NEW ORLEANS 1ST CITY COURT, NEW ORLEANS MUNICIPAL COURT, OPELOUSAS CITY COURT, PORT ALLEN CITY COURT, RAYNE CITY COURT, SULPHUR CITY COURT, THIBODAUX CITY COURT, WEST MONROE CITY COURT) |
| Used scanning on filing documents | 20 courts (BATON ROUGE CITY COURT, BOSSIER CITY COURT, CROWLEY CITY COURT, HAMMOND CITY COURT, HOUMA CITY COURT, JEANERETTE CITY COURT, JEFFERSON PARISH 1ST PARISH COURT, JEFFERSON PARISH 2ND PARISH COURT, LAFAYETTE CITY COURT, LAKE CHARLES CITY COURT, MONROE CITY COURT, MORGAN CITY COURT, NEW IBERIA CITY COURT, NEW ORLEANS 1ST CITY COURT, NEW ORLEANS 2ND CITY COURT, NEW ORLEANS MUNICIPAL COURT, NEW ORLEANS TRAFFIC COURT, OPELOUSAS CITY COURT, PORT ALLEN CITY COURT, SULPHUR CITY COURT) |
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