Performance of the District Courts

Fiscal Year 2014 - 2015

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GOAL 3: TO PROVIDE DUE PROCESS AND EQUAL PROTECTION OF THE LAW TO ALL WHO HAVE BUSINESS BEFORE THE COURT; AND TO DEMONSTRATE INTEGRITY IN ALL PROCEDURES AND DECISIONS


Objective

3.6 To ensure that all court records of relevant court decisions and actions are accurate and preserved properly.

Intent of the Objective

Equality, fairness, and integrity in district courts depend in substantial measure upon the accuracy, availability, and accessibility of records. Although other officials may maintain court records, this objective recognizes an obligation on courts, perhaps in association with other officials, to ensure that records are accurate and properly preserved.

Responses To Objective

  1. Actions taken in FY 2014-2015 to ensure that all court records of relevant court decisions and actions are accurate and preserved properly.

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QuestionIdQuestionStatementResponse
857691195What actions, if any, did your court take in FY 2014-2015to ensure that all court records of relevant court decisions and actions are accurate and preserved properly?Actions taken in FY 2014-2015 to ensure that all court records of relevant court decisions and actions are accurate and preserved properly.
(Hover on the chart for more information and click on the chart to see which courts chose that response.)
Actions taken in FY 2014-2015 to ensure that all court records of relevant court decisions and actions are accurate and preserved properly.
Refresh Charts
Additional actions taken by the courts to address this objective
4th JDC
The court and Clerk of Court continued to agree that no judge, hearing officer, or law clerk may keep a case file away from the Clerk of Court for over 10 days. It will then be brought back to the Clerk and any filings be included. It can then be checked out again if needed.
14th JDC
The court held regular meetings with the Clerk of Court to assure accurate and relevant court minutes and to assist with needs of court reporters.
16th JDC
The court provided for climate-controlled long-term storage of cassette and CD-ROM recordings of court proceedings. The court also maintained a policy regarding lawyers checking out court files and a policy allowing minute clerks access to audio recordings of court proceedings to assist in the preparation of accurate court minutes.

St. Martin Parish Family Court became completely paperless; after the original documents for that court were filed with the clerk of court, they were scanned and saved on the court’s server. Hearing officer conference documents in all three parishes were scanned, resulting in the family court offices using minimal paper or becoming completely paperless.
17th JDC
The court monitored court record accuracy, using aiSmartBench dashboard technology to check data and images.
22nd JDC
The Clerk of Court in each parish of the court's jurisdiction maintained the court records.
24th JDC
The 24th JDC and Clerk of Court's local area networks continued to be linked, providing the court with immediate access to criminal and civil records. Each record/document was digitally scanned by the clerk's office and stored on the network.
32nd JDC
The Clerk of Court continued to scan all documents at the time of filing. The judges had computer access to minutes, records, and documents filed in legal proceedings.
East Baton Rouge Juvenile Court
The court recorded hearings, archived them to an off-site server, and backed up the server daily.
ResponseResponse_Court
Additional actions taken by the courts to address this objective8 courts (4th JDC, 14th JDC, 16th JDC, 17th JDC, 22nd JDC, 24th JDC, 32nd JDC, East Baton Rouge Juvenile Court)
Continued to address this objective through the actions indicated below, or implemented the following new actions in FY 2014-2015 to address this objective as indicated below:45 courts (1st JDC, 2nd JDC, 3rd JDC, 4th JDC, 6th JDC, 8th JDC, 9th JDC, 10th JDC, 11th JDC, 12th JDC, 13th JDC, 14th JDC, 15th JDC, 16th JDC, 17th JDC, 18th JDC, 19th JDC, 20th JDC, 21st JDC, 22nd JDC, 23rd JDC, 24th JDC, 25th JDC, 26th JDC, 27th JDC, 28th JDC, 29th JDC, 30th JDC, 31st JDC, 32nd JDC, 33rd JDC, 34th JDC, 35th JDC, 36th JDC, 37th JDC, 38th JDC, 40th JDC, 42nd JDC, Caddo Parish Juvenile Court, East Baton Rouge Family Court, East Baton Rouge Juvenile Court, Jefferson Parish Juvenile Court, Orleans Parish Civil District Court, Orleans Parish Criminal District Court, Orleans Parish Juvenile Court)
Developed or implemented a records retention plan14 courts (1st JDC, 10th JDC, 15th JDC, 16th JDC, 28th JDC, 34th JDC, 35th JDC, 36th JDC, 42nd JDC, Caddo Parish Juvenile Court, East Baton Rouge Family Court, Jefferson Parish Juvenile Court, Orleans Parish Civil District Court, Orleans Parish Juvenile Court)
Developed or maintained a system of bar-coding to track the location of manual files and documents2 courts (9th JDC, Orleans Parish Criminal District Court)
Developed or maintained policies or rules relating to the issue19 courts (1st JDC, 3rd JDC, 8th JDC, 9th JDC, 10th JDC, 12th JDC, 14th JDC, 16th JDC, 18th JDC, 21st JDC, 23rd JDC, 26th JDC, 31st JDC, 34th JDC, 36th JDC, 42nd JDC, East Baton Rouge Juvenile Court, Jefferson Parish Juvenile Court, Orleans Parish Civil District Court)
Did not address in FY 2014-20153 courts (5th JDC, 7th JDC, 39th JDC)
Met with the clerk on a continual basis to improve procedures and address problems36 courts (1st JDC, 2nd JDC, 3rd JDC, 4th JDC, 6th JDC, 10th JDC, 12th JDC, 13th JDC, 14th JDC, 16th JDC, 17th JDC, 18th JDC, 19th JDC, 20th JDC, 22nd JDC, 23rd JDC, 24th JDC, 25th JDC, 26th JDC, 27th JDC, 28th JDC, 30th JDC, 31st JDC, 32nd JDC, 34th JDC, 36th JDC, 37th JDC, 38th JDC, 40th JDC, 42nd JDC, Caddo Parish Juvenile Court, East Baton Rouge Family Court, East Baton Rouge Juvenile Court, Jefferson Parish Juvenile Court, Orleans Parish Civil District Court, Orleans Parish Criminal District Court)
Performed periodic audits of files8 courts (6th JDC, 11th JDC, 15th JDC, 25th JDC, 34th JDC, 36th JDC, Caddo Parish Juvenile Court, Jefferson Parish Juvenile Court)
Standardized and automated minute entries21 courts (1st JDC, 2nd JDC, 6th JDC, 9th JDC, 17th JDC, 21st JDC, 24th JDC, 25th JDC, 26th JDC, 28th JDC, 29th JDC, 31st JDC, 33rd JDC, 34th JDC, 36th JDC, 40th JDC, East Baton Rouge Family Court, East Baton Rouge Juvenile Court, Jefferson Parish Juvenile Court, Orleans Parish Civil District Court, Orleans Parish Criminal District Court)
Used real-time court reporting16 courts (1st JDC, 14th JDC, 15th JDC, 17th JDC, 18th JDC, 21st JDC, 22nd JDC, 25th JDC, 29th JDC, 35th JDC, 36th JDC, 40th JDC, Caddo Parish Juvenile Court, Jefferson Parish Juvenile Court, Orleans Parish Civil District Court, Orleans Parish Criminal District Court)
Used scanning on filed documents29 courts (1st JDC, 2nd JDC, 3rd JDC, 9th JDC, 11th JDC, 14th JDC, 15th JDC, 16th JDC, 17th JDC, 19th JDC, 20th JDC, 21st JDC, 24th JDC, 25th JDC, 26th JDC, 29th JDC, 30th JDC, 34th JDC, 36th JDC, 38th JDC, 40th JDC, 42nd JDC, Caddo Parish Juvenile Court, East Baton Rouge Family Court, East Baton Rouge Juvenile Court, Jefferson Parish Juvenile Court, Orleans Parish Civil District Court, Orleans Parish Criminal District Court, Orleans Parish Juvenile Court)

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