Performance of the City and Parish Courts

Fiscal Year 2015 - 2016

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GOAL 3: TO PROVIDE DUE PROCESS AND EQUAL PROTECTION OF THE LAW TO ALL WHO HAVE BUSINESS BEFORE THE COURT; AND TO DEMONSTRATE INTEGRITY IN ALL PROCEDURES AND DECISIONS.


Objective

3.6 To ensure that all court records of relevant court decisions and actions are accurate and preserved properly.

Intent of the Objective

Equality, fairness, and integrity in trial courts depend in part on the accuracy, availability, and accessibility of records. Although other officials may maintain court records, this objective recognizes an obligation on courts, perhaps in association with other officials, to ensure that records are accurate and preserved properly.

Responses To Objective

  1. Actions taken in FY 2015-2016 to ensure that all court records of relevant court decisions and actions are accurate and preserved properly.

QuestionIdQuestionStatementResponse
1010664628What actions, if any, did your court take during the reporting period to ensure that all court records of relevant court decisions and actions are accurate and preserved properly?Actions taken in FY 2015-2016 to ensure that all court records of relevant court decisions and actions are accurate and preserved properly.
(Hover on the chart for more information and click on the chart to see which courts chose that response.)
Actions taken in FY 2015-2016 to ensure that all court records of relevant court decisions and actions are accurate and preserved properly.
Additional actions taken by the courts to address this objective
BATON ROUGE CITY COURT
The court maintained a record retention schedule approved by the Secretary of State and continued to have a records division manager. The manager is responsible for maintaining the retention and destruction of court records according to this schedule. Also, periodic review of manual case files was done to ensure proper retention and accurate record information and preservation.
CROWLEY CITY COURT
During the recent floods, there were some leaks in the Municipal Building, the building which houses Crowley City Court. The judge immediately reported the problems to City Hall, got personnel to drape plastic over the exposed filing cabinets, and moved many records boxes out of harm's way. The roof has since been "patched" and there are plans to install a new, pitched roof. All court records were saved and not damaged by the rains.
DENHAM SPRINGS CITY COURT
The court continued to have six employees certified on the digital recorder as Certified Digital Reporters.
HAMMOND CITY COURT
The court continued to maintain and follow its records retention plan, in accordance with the approval of the Secretary of State.
JEFFERSON PARISH 1ST PARISH COURT
The court developed a bar-coding system to handle tracking of the service of policy agency subpoena's. First Parish Court used steno digital recording, and additional back-up via either cd/recorder to ensure there were no issues with all dialogue to be placed in the record. The clerk's office implemented a case-by-case check of a defendant's record upon receipt of newly-billed charges. Each defendant's case was checked for disposition of open records in an effort to enforce compliance upon a defendant's appearance at court. As part of Parish Court's paperless system, signature pads continued to be used to capture the defendant's signature for acceptance of court documents. In addition, they were used to capture district attorney/defendant plea agreement information and sentencing information. As the keeper of the records, the Jefferson Parish Clerk's Office continued to follow a comprehensive records retention plan that incorporates imaging documents that are filed in connection with civil, misdemeanor and traffic cases.
JEFFERSON PARISH 2ND PARISH COURT
Second Parish Court began an update of its digital court reporting equipment and software.
LAFAYETTE CITY COURT
The court maintained a full-time employee to scan documents. The court scanned all traffic tickets and plans to expand scanning capacity as needed.
NEW ORLEANS MUNICIPAL COURT
Municipal Court implemented and maintained a scanning policy. The court also continued to have a record retention policy on file with the Secretary of State. All cases handled at Municipal Court were scanned into the ONBASE system which allows the court/clerk's office to produce a duplicate original should one be needed.
RUSTON CITY COURT
The court constructed a climate-controlled storage building to house court records.
ResponseResponse_Court
Additional actions taken by the courts to address this objective9 courts (BATON ROUGE CITY COURT, CROWLEY CITY COURT, DENHAM SPRINGS CITY COURT, HAMMOND CITY COURT, JEFFERSON PARISH 1ST PARISH COURT, JEFFERSON PARISH 2ND PARISH COURT, LAFAYETTE CITY COURT, NEW ORLEANS MUNICIPAL COURT, RUSTON CITY COURT)
Continued to address this objective through the actions indicated below, or implemented the following new actions to address this objective as indicated below50 courts (ABBEVILLE CITY COURT, ALEXANDRIA CITY COURT, ASCENSION PARISH COURT, BAKER CITY COURT, BASTROP CITY COURT, BATON ROUGE CITY COURT, BOGALUSA CITY COURT, BOSSIER CITY COURT, BREAUX BRIDGE CITY COURT, BUNKIE CITY COURT, CROWLEY CITY COURT, DENHAM SPRINGS CITY COURT, FRANKLIN CITY COURT, HAMMOND CITY COURT, HOUMA CITY COURT, JEANERETTE CITY COURT, JEFFERSON PARISH 1ST PARISH COURT, JEFFERSON PARISH 2ND PARISH COURT, JENNINGS CITY COURT, KAPLAN CITY COURT, LAFAYETTE CITY COURT, LAKE CHARLES CITY COURT, LEESVILLE CITY COURT, MARKSVILLE CITY COURT, MINDEN CITY COURT, MONROE CITY COURT, MORGAN CITY COURT, NATCHITOCHES CITY COURT, NEW IBERIA CITY COURT, NEW ORLEANS 1ST CITY COURT, NEW ORLEANS 2ND CITY COURT, NEW ORLEANS MUNICIPAL COURT, NEW ORLEANS TRAFFIC COURT, OAKDALE CITY COURT, OPELOUSAS CITY COURT, PLAQUEMINE CITY COURT, PORT ALLEN CITY COURT, RAYNE CITY COURT, RUSTON CITY COURT, SHREVEPORT CITY COURT, SLIDELL CITY COURT, SPRINGHILL CITY COURT, SULPHUR CITY COURT, THIBODAUX CITY COURT, VIDALIA CITY COURT, VILLE PLATTE CITY COURT, WEST MONROE CITY COURT, WINNFIELD CITY COURT, WINNSBORO CITY COURT, ZACHARY CITY COURT)
Developed or implemented a records retention plan32 courts (ALEXANDRIA CITY COURT, BAKER CITY COURT, BASTROP CITY COURT, BATON ROUGE CITY COURT, BOGALUSA CITY COURT, CROWLEY CITY COURT, DENHAM SPRINGS CITY COURT, HOUMA CITY COURT, JEANERETTE CITY COURT, JEFFERSON PARISH 1ST PARISH COURT, JEFFERSON PARISH 2ND PARISH COURT, JENNINGS CITY COURT, LAFAYETTE CITY COURT, LAKE CHARLES CITY COURT, LEESVILLE CITY COURT, MONROE CITY COURT, MORGAN CITY COURT, NEW ORLEANS 1ST CITY COURT, NEW ORLEANS MUNICIPAL COURT, OPELOUSAS CITY COURT, PORT ALLEN CITY COURT, RAYNE CITY COURT, RUSTON CITY COURT, SHREVEPORT CITY COURT, SLIDELL CITY COURT, SPRINGHILL CITY COURT, SULPHUR CITY COURT, THIBODAUX CITY COURT, VILLE PLATTE CITY COURT, WEST MONROE CITY COURT, WINNFIELD CITY COURT, ZACHARY CITY COURT)
Developed or maintained a system of barcoding to track the location of manual files and documents7 courts (BOSSIER CITY COURT, CROWLEY CITY COURT, FRANKLIN CITY COURT, JEFFERSON PARISH 1ST PARISH COURT, OPELOUSAS CITY COURT, PORT ALLEN CITY COURT, SHREVEPORT CITY COURT)
Developed or maintained policies or rules relating to the issue25 courts (BAKER CITY COURT, BATON ROUGE CITY COURT, BOGALUSA CITY COURT, BOSSIER CITY COURT, CROWLEY CITY COURT, HOUMA CITY COURT, JEANERETTE CITY COURT, JEFFERSON PARISH 1ST PARISH COURT, JEFFERSON PARISH 2ND PARISH COURT, JENNINGS CITY COURT, KAPLAN CITY COURT, LAFAYETTE CITY COURT, LAKE CHARLES CITY COURT, MINDEN CITY COURT, MONROE CITY COURT, NATCHITOCHES CITY COURT, NEW IBERIA CITY COURT, NEW ORLEANS 1ST CITY COURT, NEW ORLEANS MUNICIPAL COURT, OPELOUSAS CITY COURT, SHREVEPORT CITY COURT, SLIDELL CITY COURT, SULPHUR CITY COURT, VILLE PLATTE CITY COURT, WINNFIELD CITY COURT)
Did not address this objective2 courts (EUNICE CITY COURT, PINEVILLE CITY COURT)
Met with the clerk on a continual basis to improve procedures and address problems41 courts (ABBEVILLE CITY COURT, ALEXANDRIA CITY COURT, ASCENSION PARISH COURT, BAKER CITY COURT, BASTROP CITY COURT, BATON ROUGE CITY COURT, BUNKIE CITY COURT, CROWLEY CITY COURT, DENHAM SPRINGS CITY COURT, FRANKLIN CITY COURT, HAMMOND CITY COURT, HOUMA CITY COURT, JEANERETTE CITY COURT, JEFFERSON PARISH 1ST PARISH COURT, JEFFERSON PARISH 2ND PARISH COURT, JENNINGS CITY COURT, LAFAYETTE CITY COURT, LAKE CHARLES CITY COURT, MARKSVILLE CITY COURT, MINDEN CITY COURT, MONROE CITY COURT, MORGAN CITY COURT, NEW IBERIA CITY COURT, NEW ORLEANS 1ST CITY COURT, NEW ORLEANS 2ND CITY COURT, NEW ORLEANS MUNICIPAL COURT, NEW ORLEANS TRAFFIC COURT, OAKDALE CITY COURT, OPELOUSAS CITY COURT, PLAQUEMINE CITY COURT, PORT ALLEN CITY COURT, RAYNE CITY COURT, RUSTON CITY COURT, SLIDELL CITY COURT, SULPHUR CITY COURT, VIDALIA CITY COURT, VILLE PLATTE CITY COURT, WEST MONROE CITY COURT, WINNFIELD CITY COURT, WINNSBORO CITY COURT, ZACHARY CITY COURT)
Performed periodic audits of files10 courts (BATON ROUGE CITY COURT, CROWLEY CITY COURT, HAMMOND CITY COURT, JEANERETTE CITY COURT, JENNINGS CITY COURT, LAFAYETTE CITY COURT, LAKE CHARLES CITY COURT, MONROE CITY COURT, RAYNE CITY COURT, SLIDELL CITY COURT)
Standardized and automated minute entries28 courts (BATON ROUGE CITY COURT, BOSSIER CITY COURT, CROWLEY CITY COURT, HAMMOND CITY COURT, HOUMA CITY COURT, JEANERETTE CITY COURT, JEFFERSON PARISH 1ST PARISH COURT, JEFFERSON PARISH 2ND PARISH COURT, JENNINGS CITY COURT, LAFAYETTE CITY COURT, LAKE CHARLES CITY COURT, LEESVILLE CITY COURT, MONROE CITY COURT, MORGAN CITY COURT, NATCHITOCHES CITY COURT, NEW ORLEANS 1ST CITY COURT, NEW ORLEANS MUNICIPAL COURT, NEW ORLEANS TRAFFIC COURT, OAKDALE CITY COURT, OPELOUSAS CITY COURT, PLAQUEMINE CITY COURT, PORT ALLEN CITY COURT, RAYNE CITY COURT, SHREVEPORT CITY COURT, SLIDELL CITY COURT, SULPHUR CITY COURT, WINNSBORO CITY COURT, ZACHARY CITY COURT)
Used real-time court reporting13 courts (BASTROP CITY COURT, BREAUX BRIDGE CITY COURT, BUNKIE CITY COURT, LAKE CHARLES CITY COURT, NEW IBERIA CITY COURT, NEW ORLEANS 1ST CITY COURT, NEW ORLEANS MUNICIPAL COURT, OPELOUSAS CITY COURT, PORT ALLEN CITY COURT, RAYNE CITY COURT, SULPHUR CITY COURT, THIBODAUX CITY COURT, WEST MONROE CITY COURT)
Used scanning on filing documents20 courts (BATON ROUGE CITY COURT, BOSSIER CITY COURT, CROWLEY CITY COURT, HAMMOND CITY COURT, HOUMA CITY COURT, JEANERETTE CITY COURT, JEFFERSON PARISH 1ST PARISH COURT, JEFFERSON PARISH 2ND PARISH COURT, LAFAYETTE CITY COURT, LAKE CHARLES CITY COURT, MONROE CITY COURT, MORGAN CITY COURT, NEW IBERIA CITY COURT, NEW ORLEANS 1ST CITY COURT, NEW ORLEANS 2ND CITY COURT, NEW ORLEANS MUNICIPAL COURT, NEW ORLEANS TRAFFIC COURT, OPELOUSAS CITY COURT, PORT ALLEN CITY COURT, SULPHUR CITY COURT)

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