Performance of the City and Parish Courts

Fiscal Year 2014 - 2015

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GOAL 3: TO PROVIDE DUE PROCESS AND EQUAL PROTECTION OF THE LAW TO ALL WHO HAVE BUSINESS BEFORE THE COURT; AND TO DEMONSTRATE INTEGRITY IN ALL PROCEDURES AND DECISIONS.


Objective

3.6 To ensure that all court records of relevant court decisions and actions are accurate and preserved properly.

Intent of the Objective

Equality, fairness, and integrity in trial courts depend in part on the accuracy, availability, and accessibility of records. Although other officials may maintain court records, this objective recognizes an obligation on courts, perhaps in association with other officials, to ensure that records are accurate and preserved properly.

Responses To Objective

  1. Actions taken in FY 2014-2015 to ensure that all court records of relevant court decisions and actions are accurate and preserved properly.

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QuestionIdQuestionStatementResponse
857674904What actions, if any, did your court take in FY 2014-2015 to ensure that all court records of relevant court decisions and actions are accurate and preserved properly?Actions taken in FY 2014-2015 to ensure that all court records of relevant court decisions and actions are accurate and preserved properly.
(Hover on the chart for more information and click on the chart to see which courts chose that response.)
Actions taken in FY 2014-2015 to ensure that all court records of relevant court decisions and actions are accurate and preserved properly.
Refresh Charts
Additional actions taken by the courts to address this objective
BATON ROUGE CITY COURT
The court maintained a record retention schedule approved by the Secretary of State, and continued to employ a records division manager responsible for maintaining the retention and destruction of court records according to this schedule. The court periodically reviewed manual case files to ensure proper retention and accurate record information and preservation. Judicial minute clerks and disposition clerks used some standardized minute entries, and the court performed daily audits of case records in accounting functions.
FRANKLIN CITY COURT
The court purchased a digital recording system with electronic digital retention on the court computer system.
HAMMOND CITY COURT
The court continued to maintain and follow its records retention plan, in accordance with the approval of the Secretary of State; two employees attended training and obtained records retention certification.
JEFFERSON PARISH 1ST PARISH COURT
First Parish Court used steno digital recording and additional back-up, to ensure there were no issues with all dialogue placed in the record.

Upon the receipt of newly billed charges, the clerk's office implemented a case-by-case check of a defendant’s record. The office reviewed each defendant’s record to allow the judge to enforce compliance for all outstanding charges or conditions upon the defendant’s appearance at court.

The court continued to use signature pads to capture defendants’ signatures for acceptance of court documents, district attorney/defendant plea agreement information, and judges’ sentencing information. The court also developed a bar-coding system to handle tracking of service of policy agency subpoenas.

As the keeper of the records, the Jefferson Parish Clerk's Office continued to maintain a comprehensive records retention plan that incorporates imaging documents filed in connection with civil, misdemeanor and traffic cases.
JEFFERSON PARISH 2ND PARISH COURT
The court's certified court reporters used a digital recording system in the courtrooms.
LAFAYETTE CITY COURT
The court began the process of adding an employee whose duties will include scanning all traffic tickets. The court plans to expand its scanning capacity as needed.
NEW ORLEANS MUNICIPAL COURT
New Orleans Municipal Court maintained its scanning policy. All cases handled at Municipal Court are scanned into the court's document management system, which allows the court/clerk's office to produce a duplicate original should one be needed. The court also has a record retention policy on file with the Secretary of State.
SLIDELL CITY COURT
The court applied for a grant from the Louisiana Supreme Court to update the case management system. Scanning with auto-indexing has been determined to be a priority need; however, the court has struggled with decreasing revenues and lack of outside funding.
ResponseResponse_Court
Additional actions taken by the courts to address this objective8 courts (BATON ROUGE CITY COURT, FRANKLIN CITY COURT, HAMMOND CITY COURT, JEFFERSON PARISH 1ST PARISH COURT, JEFFERSON PARISH 2ND PARISH COURT, LAFAYETTE CITY COURT, NEW ORLEANS MUNICIPAL COURT, SLIDELL CITY COURT)
Continued to address this objective through the actions indicated below, or implemented the following new actions in FY 2014-2015 to address this objective as indicated below:48 courts (ABBEVILLE CITY COURT, ALEXANDRIA CITY COURT, BAKER CITY COURT, BASTROP CITY COURT, BATON ROUGE CITY COURT, BOGALUSA CITY COURT, BOSSIER CITY COURT, BUNKIE CITY COURT, CROWLEY CITY COURT, DENHAM SPRINGS CITY COURT, EUNICE CITY COURT, FRANKLIN CITY COURT, HAMMOND CITY COURT, HOUMA CITY COURT, JEANERETTE CITY COURT, JEFFERSON PARISH 1ST PARISH COURT, JEFFERSON PARISH 2ND PARISH COURT, JENNINGS CITY COURT, KAPLAN CITY COURT, LAFAYETTE CITY COURT, LAKE CHARLES CITY COURT, LEESVILLE CITY COURT, MARKSVILLE CITY COURT, MONROE CITY COURT, MORGAN CITY COURT, NATCHITOCHES CITY COURT, NEW IBERIA CITY COURT, NEW ORLEANS 1ST CITY COURT, NEW ORLEANS 2ND CITY COURT, NEW ORLEANS MUNICIPAL COURT, NEW ORLEANS TRAFFIC COURT, OAKDALE CITY COURT, OPELOUSAS CITY COURT, PLAQUEMINE CITY COURT, PORT ALLEN CITY COURT, RAYNE CITY COURT, RUSTON CITY COURT, SHREVEPORT CITY COURT, SLIDELL CITY COURT, SPRINGHILL CITY COURT, SULPHUR CITY COURT, THIBODAUX CITY COURT, VIDALIA CITY COURT, VILLE PLATTE CITY COURT, WEST MONROE CITY COURT, WINNFIELD CITY COURT, WINNSBORO CITY COURT, ZACHARY CITY COURT)
Developed or implemented a records retention plan31 courts (ALEXANDRIA CITY COURT, BAKER CITY COURT, BASTROP CITY COURT, BATON ROUGE CITY COURT, BOSSIER CITY COURT, CROWLEY CITY COURT, EUNICE CITY COURT, HOUMA CITY COURT, JEFFERSON PARISH 1ST PARISH COURT, JEFFERSON PARISH 2ND PARISH COURT, JENNINGS CITY COURT, LAFAYETTE CITY COURT, LAKE CHARLES CITY COURT, MORGAN CITY COURT, NEW ORLEANS 1ST CITY COURT, NEW ORLEANS MUNICIPAL COURT, OPELOUSAS CITY COURT, PLAQUEMINE CITY COURT, PORT ALLEN CITY COURT, RAYNE CITY COURT, RUSTON CITY COURT, SHREVEPORT CITY COURT, SLIDELL CITY COURT, SPRINGHILL CITY COURT, SULPHUR CITY COURT, THIBODAUX CITY COURT, VIDALIA CITY COURT, VILLE PLATTE CITY COURT, WEST MONROE CITY COURT, WINNFIELD CITY COURT, ZACHARY CITY COURT)
Developed or maintained a system of bar-coding to track the location of manual files and documents7 courts (JEFFERSON PARISH 1ST PARISH COURT, NEW ORLEANS MUNICIPAL COURT, OAKDALE CITY COURT, OPELOUSAS CITY COURT, PORT ALLEN CITY COURT, SHREVEPORT CITY COURT, ZACHARY CITY COURT)
Developed or maintained policies or rules relating to the issue23 courts (BAKER CITY COURT, BATON ROUGE CITY COURT, BOGALUSA CITY COURT, CROWLEY CITY COURT, DENHAM SPRINGS CITY COURT, HOUMA CITY COURT, JEFFERSON PARISH 1ST PARISH COURT, JEFFERSON PARISH 2ND PARISH COURT, JENNINGS CITY COURT, LAFAYETTE CITY COURT, LAKE CHARLES CITY COURT, LEESVILLE CITY COURT, MONROE CITY COURT, NEW IBERIA CITY COURT, NEW ORLEANS 1ST CITY COURT, NEW ORLEANS MUNICIPAL COURT, OAKDALE CITY COURT, OPELOUSAS CITY COURT, PLAQUEMINE CITY COURT, SHREVEPORT CITY COURT, SLIDELL CITY COURT, SULPHUR CITY COURT, WINNFIELD CITY COURT)
Did not address in FY 2014-20154 courts (ASCENSION PARISH COURT, BREAUX BRIDGE CITY COURT, MINDEN CITY COURT, PINEVILLE CITY COURT)
Met with the clerk on a continual basis to improve procedures and address problems34 courts (ABBEVILLE CITY COURT, ALEXANDRIA CITY COURT, BAKER CITY COURT, BASTROP CITY COURT, BATON ROUGE CITY COURT, BUNKIE CITY COURT, CROWLEY CITY COURT, DENHAM SPRINGS CITY COURT, EUNICE CITY COURT, HAMMOND CITY COURT, HOUMA CITY COURT, JEFFERSON PARISH 1ST PARISH COURT, JEFFERSON PARISH 2ND PARISH COURT, JENNINGS CITY COURT, KAPLAN CITY COURT, LAFAYETTE CITY COURT, LAKE CHARLES CITY COURT, MARKSVILLE CITY COURT, MONROE CITY COURT, MORGAN CITY COURT, NATCHITOCHES CITY COURT, NEW IBERIA CITY COURT, NEW ORLEANS 1ST CITY COURT, NEW ORLEANS 2ND CITY COURT, NEW ORLEANS MUNICIPAL COURT, NEW ORLEANS TRAFFIC COURT, OPELOUSAS CITY COURT, PORT ALLEN CITY COURT, RAYNE CITY COURT, SLIDELL CITY COURT, SULPHUR CITY COURT, VIDALIA CITY COURT, WINNFIELD CITY COURT, ZACHARY CITY COURT)
Performed periodic audits of files15 courts (BAKER CITY COURT, BATON ROUGE CITY COURT, CROWLEY CITY COURT, EUNICE CITY COURT, HOUMA CITY COURT, JEANERETTE CITY COURT, LAFAYETTE CITY COURT, LAKE CHARLES CITY COURT, LEESVILLE CITY COURT, MONROE CITY COURT, NEW ORLEANS TRAFFIC COURT, OPELOUSAS CITY COURT, RAYNE CITY COURT, SLIDELL CITY COURT, VIDALIA CITY COURT)
Standardized and automated minute entries30 courts (BATON ROUGE CITY COURT, BOGALUSA CITY COURT, BOSSIER CITY COURT, CROWLEY CITY COURT, FRANKLIN CITY COURT, HAMMOND CITY COURT, HOUMA CITY COURT, JEFFERSON PARISH 1ST PARISH COURT, JEFFERSON PARISH 2ND PARISH COURT, JENNINGS CITY COURT, LAFAYETTE CITY COURT, LAKE CHARLES CITY COURT, MARKSVILLE CITY COURT, MONROE CITY COURT, MORGAN CITY COURT, NATCHITOCHES CITY COURT, NEW ORLEANS 1ST CITY COURT, NEW ORLEANS MUNICIPAL COURT, OAKDALE CITY COURT, OPELOUSAS CITY COURT, PORT ALLEN CITY COURT, RAYNE CITY COURT, RUSTON CITY COURT, SHREVEPORT CITY COURT, SLIDELL CITY COURT, SULPHUR CITY COURT, VIDALIA CITY COURT, VILLE PLATTE CITY COURT, WINNSBORO CITY COURT, ZACHARY CITY COURT)
Used real-time court reporting15 courts (BOSSIER CITY COURT, HOUMA CITY COURT, LAKE CHARLES CITY COURT, MONROE CITY COURT, NATCHITOCHES CITY COURT, NEW IBERIA CITY COURT, NEW ORLEANS 1ST CITY COURT, NEW ORLEANS MUNICIPAL COURT, NEW ORLEANS TRAFFIC COURT, OAKDALE CITY COURT, OPELOUSAS CITY COURT, RAYNE CITY COURT, SULPHUR CITY COURT, THIBODAUX CITY COURT, ZACHARY CITY COURT)
Used scanning on filing documents17 courts (BOSSIER CITY COURT, CROWLEY CITY COURT, HOUMA CITY COURT, JEANERETTE CITY COURT, JEFFERSON PARISH 1ST PARISH COURT, JEFFERSON PARISH 2ND PARISH COURT, LAFAYETTE CITY COURT, LAKE CHARLES CITY COURT, MORGAN CITY COURT, NEW IBERIA CITY COURT, NEW ORLEANS 1ST CITY COURT, NEW ORLEANS 2ND CITY COURT, NEW ORLEANS MUNICIPAL COURT, PORT ALLEN CITY COURT, SHREVEPORT CITY COURT, SULPHUR CITY COURT, ZACHARY CITY COURT)

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