Performance of the City and Parish Courts

Fiscal Year 2016 - 2017

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GOAL 3: TO PROVIDE DUE PROCESS AND EQUAL PROTECTION OF THE LAW TO ALL WHO HAVE BUSINESS BEFORE THE COURT; AND TO DEMONSTRATE INTEGRITY IN ALL PROCEDURES AND DECISIONS


Objective

3.6 To ensure that all court records of relevant court decisions and actions are accurate and preserved properly

Intent of the Objective

Equality, fairness, and integrity in trial courts depend in part on the accuracy, availability, and accessibility of records. Although other officials may maintain court records, this objective recognizes an obligation on courts, perhaps in association with other officials, to ensure that records are accurate and preserved properly.

Responses To Objective

  1. Actions taken during FY 2016-2017 to ensure that all court records of relevant court decisions and actions are accurate and preserved properly.

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QuestionIdQuestionStatementResponse
184775693What actions, if any, did your court take during the reporting period to ensure that all court records of relevant court decisions and actions are accurate and preserved properly? Actions taken during FY 2016-2017 to ensure that all court records of relevant court decisions and actions are accurate and preserved properly.
(Hover on the chart for more information and click on the chart to see which courts chose that response.)
Actions taken during FY 2016-2017 to ensure that all court records of relevant court decisions and actions are accurate and preserved properly.
Refresh Charts
Additional actions taken by the courts to address this objective
BATON ROUGE CITY COURT
Baton Rouge City Court maintained a record retention schedule approved by the Secretary of State. The court continued to have a records division manager responsible for maintaining the retention and destruction of court records according to this schedule. The court performed a periodic review of manual case files to ensure proper retention and accurate record information and preservation.
JEFFERSON PARISH 1ST PARISH COURT
The court maintained a bar-coding system to track service of policy agency subpoenas. First Parish Court continued steno digital recording, and additional back-up of either cd/recorder to ensure there were no issues with all dialogue placed in the record. The Judicial Clerk's Office implemented a case-by-case check of a defendant's record upon receipt of newly-billed charges. Each defendant's case is checked against open records in an effort to enforce compliance upon defendant's appearance at court. With the Parish Court paperless system, signature pads are used to capture the defendant's signatures for acceptance of court documents. In addition, they are used to capture District Attorney/defendant plea agreement information and the judge's sentencing information. As the keeper of the records, the Jefferson Parish Clerk's Office has a comprehensive records retention plan that incorporates imaging documents that are filed in connection with civil, misdemeanor and traffic cases.
JEFFERSON PARISH 2ND PARISH COURT
Jefferson Parish Second Parish Court completed the updating of its digital court reporting equipment and software. Initial training is complete and assistance and support are available if needed.
KAPLAN CITY COURT
The court reviewed all civil minutes and published criminal minutes of outstanding warrants in the local newspaper.
LAFAYETTE CITY COURT
The court continued to employ a full-time employee devoted to scanning documents. The court scanned all traffic tickets and began to scan all documents in civil cases. The court will expand scanning in the future as needed. The court began implementing a process to allow scanned documents to be viewed in the courtroom during hearings.
NEW ORLEANS MUNICIPAL AND TRAFFIC COURT
Municipal and Traffic courts consolidated and transitioned to a new case management system (the same system used by the former Traffic Court).
ResponseResponse_Court
Additional actions taken by the courts to address this objective6 courts (BATON ROUGE CITY COURT, JEFFERSON PARISH 1ST PARISH COURT, JEFFERSON PARISH 2ND PARISH COURT, KAPLAN CITY COURT, LAFAYETTE CITY COURT, NEW ORLEANS MUNICIPAL AND TRAFFIC COURT)
Continued to address this objective through the actions indicated below, or implemented the following new actions to address this objective as indicated below:48 courts (ABBEVILLE CITY COURT, ALEXANDRIA CITY COURT, BAKER CITY COURT, BASTROP CITY COURT, BATON ROUGE CITY COURT, BOGALUSA CITY COURT, BOSSIER CITY COURT, BREAUX BRIDGE CITY COURT, BUNKIE CITY COURT, CROWLEY CITY COURT, DENHAM SPRINGS CITY COURT, EUNICE CITY COURT, FRANKLIN CITY COURT, HAMMOND CITY COURT, HOUMA CITY COURT, JEANERETTE CITY COURT, JEFFERSON PARISH 1ST PARISH COURT, JEFFERSON PARISH 2ND PARISH COURT, JENNINGS CITY COURT, KAPLAN CITY COURT, LAFAYETTE CITY COURT, LAKE CHARLES CITY COURT, MARKSVILLE CITY COURT, MINDEN CITY COURT, MONROE CITY COURT, MORGAN CITY COURT, NEW IBERIA CITY COURT, NEW ORLEANS 1ST CITY COURT, NEW ORLEANS 2ND CITY COURT, NEW ORLEANS MUNICIPAL AND TRAFFIC COURT, OAKDALE CITY COURT, OPELOUSAS CITY COURT, PINEVILLE CITY COURT, PLAQUEMINE CITY COURT, PORT ALLEN CITY COURT, RAYNE CITY COURT, RUSTON CITY COURT, SHREVEPORT CITY COURT, SLIDELL CITY COURT, SPRINGHILL CITY COURT, SULPHUR CITY COURT, THIBODAUX CITY COURT, VIDALIA CITY COURT, VILLE PLATTE CITY COURT, WEST MONROE CITY COURT, WINNFIELD CITY COURT, WINNSBORO CITY COURT, ZACHARY CITY COURT)
Developed or implemented a records retention plan28 courts (ALEXANDRIA CITY COURT, BAKER CITY COURT, BASTROP CITY COURT, BATON ROUGE CITY COURT, CROWLEY CITY COURT, DENHAM SPRINGS CITY COURT, EUNICE CITY COURT, FRANKLIN CITY COURT, HAMMOND CITY COURT, HOUMA CITY COURT, JEFFERSON PARISH 2ND PARISH COURT, JENNINGS CITY COURT, LAFAYETTE CITY COURT, LAKE CHARLES CITY COURT, MONROE CITY COURT, NEW ORLEANS 1ST CITY COURT, OPELOUSAS CITY COURT, PINEVILLE CITY COURT, PORT ALLEN CITY COURT, RAYNE CITY COURT, RUSTON CITY COURT, SHREVEPORT CITY COURT, SLIDELL CITY COURT, SPRINGHILL CITY COURT, SULPHUR CITY COURT, THIBODAUX CITY COURT, VILLE PLATTE CITY COURT, ZACHARY CITY COURT)
Developed or maintained a system of barcoding to track the location of manual files and documents4 courts (BATON ROUGE CITY COURT, JEFFERSON PARISH 1ST PARISH COURT, PORT ALLEN CITY COURT, SHREVEPORT CITY COURT)
Developed or maintained policies or rules relating to the issue21 courts (BAKER CITY COURT, BATON ROUGE CITY COURT, BOGALUSA CITY COURT, BOSSIER CITY COURT, CROWLEY CITY COURT, HOUMA CITY COURT, JEFFERSON PARISH 1ST PARISH COURT, JEFFERSON PARISH 2ND PARISH COURT, JENNINGS CITY COURT, LAFAYETTE CITY COURT, LAKE CHARLES CITY COURT, MONROE CITY COURT, NEW IBERIA CITY COURT, NEW ORLEANS 1ST CITY COURT, OPELOUSAS CITY COURT, PINEVILLE CITY COURT, SHREVEPORT CITY COURT, SLIDELL CITY COURT, SULPHUR CITY COURT, WINNFIELD CITY COURT, WINNSBORO CITY COURT)
Did not address this objective3 courts (ASCENSION PARISH COURT, LEESVILLE CITY COURT, NATCHITOCHES CITY COURT)
Met with the clerk on a continual basis to improve procedures and address problems38 courts (ABBEVILLE CITY COURT, ALEXANDRIA CITY COURT, BAKER CITY COURT, BASTROP CITY COURT, BATON ROUGE CITY COURT, BOGALUSA CITY COURT, BUNKIE CITY COURT, CROWLEY CITY COURT, EUNICE CITY COURT, FRANKLIN CITY COURT, HAMMOND CITY COURT, JEANERETTE CITY COURT, JEFFERSON PARISH 1ST PARISH COURT, JEFFERSON PARISH 2ND PARISH COURT, JENNINGS CITY COURT, LAFAYETTE CITY COURT, LAKE CHARLES CITY COURT, MARKSVILLE CITY COURT, MINDEN CITY COURT, MONROE CITY COURT, MORGAN CITY COURT, NEW IBERIA CITY COURT, NEW ORLEANS 1ST CITY COURT, NEW ORLEANS 2ND CITY COURT, NEW ORLEANS MUNICIPAL AND TRAFFIC COURT, OPELOUSAS CITY COURT, PLAQUEMINE CITY COURT, PORT ALLEN CITY COURT, RAYNE CITY COURT, RUSTON CITY COURT, SHREVEPORT CITY COURT, SLIDELL CITY COURT, SULPHUR CITY COURT, VIDALIA CITY COURT, VILLE PLATTE CITY COURT, WINNFIELD CITY COURT, WINNSBORO CITY COURT, ZACHARY CITY COURT)
Performed periodic audits of files13 courts (BAKER CITY COURT, BATON ROUGE CITY COURT, LAFAYETTE CITY COURT, LAKE CHARLES CITY COURT, MINDEN CITY COURT, MONROE CITY COURT, OPELOUSAS CITY COURT, PINEVILLE CITY COURT, RAYNE CITY COURT, SLIDELL CITY COURT, WINNFIELD CITY COURT, WINNSBORO CITY COURT, ZACHARY CITY COURT)
Standardized and automated minute entries27 courts (BAKER CITY COURT, BATON ROUGE CITY COURT, BOSSIER CITY COURT, CROWLEY CITY COURT, FRANKLIN CITY COURT, HOUMA CITY COURT, JEANERETTE CITY COURT, JEFFERSON PARISH 1ST PARISH COURT, JEFFERSON PARISH 2ND PARISH COURT, JENNINGS CITY COURT, LAFAYETTE CITY COURT, LAKE CHARLES CITY COURT, MARKSVILLE CITY COURT, MONROE CITY COURT, MORGAN CITY COURT, NEW ORLEANS 1ST CITY COURT, OAKDALE CITY COURT, OPELOUSAS CITY COURT, PLAQUEMINE CITY COURT, PORT ALLEN CITY COURT, RAYNE CITY COURT, SLIDELL CITY COURT, SULPHUR CITY COURT, VILLE PLATTE CITY COURT, WEST MONROE CITY COURT, WINNFIELD CITY COURT, ZACHARY CITY COURT)
Used real-time court reporting16 courts (ALEXANDRIA CITY COURT, BASTROP CITY COURT, BREAUX BRIDGE CITY COURT, BUNKIE CITY COURT, HOUMA CITY COURT, JEFFERSON PARISH 1ST PARISH COURT, LAKE CHARLES CITY COURT, MARKSVILLE CITY COURT, NEW IBERIA CITY COURT, NEW ORLEANS 1ST CITY COURT, NEW ORLEANS MUNICIPAL AND TRAFFIC COURT, RAYNE CITY COURT, SULPHUR CITY COURT, THIBODAUX CITY COURT, WEST MONROE CITY COURT, ZACHARY CITY COURT)
Used scanning on filing documents19 courts (BATON ROUGE CITY COURT, BOSSIER CITY COURT, CROWLEY CITY COURT, HAMMOND CITY COURT, HOUMA CITY COURT, JEANERETTE CITY COURT, JEFFERSON PARISH 1ST PARISH COURT, JEFFERSON PARISH 2ND PARISH COURT, LAFAYETTE CITY COURT, LAKE CHARLES CITY COURT, MONROE CITY COURT, NEW IBERIA CITY COURT, NEW ORLEANS 1ST CITY COURT, NEW ORLEANS 2ND CITY COURT, NEW ORLEANS MUNICIPAL AND TRAFFIC COURT, OPELOUSAS CITY COURT, PORT ALLEN CITY COURT, SLIDELL CITY COURT, SULPHUR CITY COURT)

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